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Events & Signups

Create an event on the dashboard and CoGM posts a signup in Discord. Members pick a role and a status with buttons, and the post updates as they do.

A node war signup post in Discord with signups grouped by role, a role menu, status buttons and the officer menu
A signup post. Members pick a role from the menu, then press Attending, Tentative, Absent or Bench.

Who can use it

  • Every game: Black Desert Online, Aion 2, WoW Forever and Monsters & Memories. Free on every plan.
  • Officers need Create Guild Activities to make events and Manage Guild Activities to edit them. The Guild Leader role has both.
  • Any guild member can sign up, in Discord or on the event page.

Create an event

1

Open the new event form

In the guild sidebar, open Activities, then Events, then New event. Pick a saved template or start from scratch.
2

Set the basics

Give it a title, a start time and an end time. Under Post to Discord, pick the server and the channel for the signup post.
3

Choose what the event uses

Turn on what you need: signups, role slots, class limits, the party builder, attendance tracking and reminders. Each switch only affects this event.
4

Save

With a channel picked and signups open, CoGM posts the signup there as you save. Turn on Web signups only instead if you want members to sign up on the event page and nothing posted in Discord. You can pick a channel later. The form starts on the guild's default events channel. CoGM picks one when it joins your server, and you can change it by picking another channel and pressing Make it the default.
The new event form with title, time, channel and the feature switches
The new event form.

Event options

  • Role slots: seats per role, such as Mainball 18 and Flex 6. A full role shows as full on the post.
  • Class limits: a cap per class.
  • Flexible Event: open signups with no caps. Apply a loadout on the event page later to set the real caps. Anyone over a cap is benched in signup order.
  • Post style: Classic or Simplified, a shorter card for the Discord post. Pick it in the post preview's header for each event.
  • Required Role: only members with this Discord role can sign up. Leave it empty to let everyone sign up.
  • Also create a Discord event: adds it to the server's Events list. It starts, ends and cancels with the CoGM event.
  • Announce When Event Starts: a post when the event begins.
  • Recurring Event: repeat every set number of days. CoGM creates the next one for you and posts its signup when signups open. Turning the repeat off ends the series: later nights with no signups are deleted, and later nights with signups are cancelled, so you can restore them from their event page.

Signing up in Discord

The post carries everything a member needs:

  • Select your role: the role menu, when the event has role slots.
  • Attending, Tentative, Absent and Bench: the signup status.
  • Remove my signup: takes you off the event.
  • Late: marks you as arriving late, with the time shown next to your name.
  • Character: picks which of your characters signs up.
  • Officer actions and Charts: officer tools and the signup charts.
The same signup post in the simplified card style
The simplified style.
A signup post once every seat is taken
Once every seat is taken.

Reminders

Turn on Enable Reminders on the event. The bot posts a reminder before the start with the seats still open. Turn on Repeat reminders and set Send Every to post again on an interval until the event starts. Reminders ping the event's ping role. Members on approved leave are skipped when you ping or DM the people who have not signed up.

A reminder posted before an event, listing the seats still open
A reminder with the open seats.

The event page

Each event has a page with its time, description and signup counts, the signups grouped by role, and the attendance once it has run. Officers edit, cancel and post the signup from here. A cancelled event keeps its post in Discord with the reason.

An upcoming node war page with its signups grouped by role
Signups on the event page.

Event status

  • Draft: saved, but not posted to Discord yet. Guild members can still see it on the Events page.
  • Signups: published. The post is up and members can sign up.
  • Active: the event is running. Voice attendance tracks here when it is on.
  • Archived: finished. Attendance and results stay on the page.

Templates

A template saves an event's roles, caps and settings. Open Activities, then Templates, to make or edit one. Pick it on the new event form and every field fills in.

The guild's saved event templates
Saved templates.

WoW Forever raid nights

A WoW Forever event can carry a loot rule: Soft reserve, Loot council or MS > OS. See Loot.

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