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Get Your Members In

There are two ways onto a guild's roster. Most guilds use the first one, because members never leave Discord. Both work the same in every game.

1. Sign up from Discord

1

Pick your member role

Choose the Discord role your members already have. You set it in the setup page row Who can sign up from Discord, or as Member Role in the guild's Settings > Discord. CoGM does not hand this role out. It only checks who has it. If you skip it, the new event form warns you and offers the suggested role in one click with Use @Role.

2

Post an event

Schedule an event on the guild dashboard, turn on signups, and pick the Discord channel to post it in. The bot posts the signup there.

3

Members press a signup button

Anyone with the member role who presses a signup button is added to the roster on the spot. The first time, the bot asks for their character name (the family name in Black Desert Online) and their class. They do not need to log in on cogm.app first.

A node war signup post in the simplified card style, with the time, seats by role, the names signed up so far, and buttons to sign up.
A signup post in Discord. Pressing a button is enough to join the roster.
Without a member role, only people already on the roster can sign up from Discord. Everyone else is turned away, so pick the role before you post your first signup. When someone is turned away for this, CoGM tells you: it posts in the server's application channel if one is set, or DMs the community owner, at most once a day per guild.

2. Apply on the web or in Discord

Use applications for players who are not in your Discord yet, or when you want to look at people before they join. Applications are free on every plan.

1

Check your form and recruiting

A new Black Desert Online, Aion 2, WoW Forever or Monsters & Memories guild starts with its game's application form. If your community already has an active community-wide form, the guild uses that one instead. Recruiting starts on, unless you switched it off when you created the guild.

Edit the form on the guild's Recruitment page, or create one there if the guild has none. Turn recruiting on or off with Open Recruitment in the guild's Settings > General. The switch stays off until a form exists.

2

Share the link

Players open your community page, or your guild's apply link, log in with Discord, and apply there. A recruiting guild's apply link works even when the community page is private; press Open apply page in the form builder to get it. In Discord, /apply runs the same form in a conversation with the bot, and /join posts the link to your community page.

3

Review and approve

New applications wait on the Recruitment page, and the bot can post each one for your officers with Approve and Deny buttons. Approving puts the player on the roster.

A new application posted in a Discord channel for officers, with the applicant's answers and Approve and Deny buttons.
A new application posted for officers in Discord.

More on forms and review: Applications.

3. Fill the roster with characters

Once someone is on the roster, ask them to run /upload with a screenshot of their character. CoGM reads it and saves their class, level and stats. What it reads depends on the game:

  • Black Desert Online: the gear window, for AP, Awakening AP, DP, accuracy, evasion and damage reduction.
  • Aion 2: the Stat Info screen switched to Item Level (the number under your level), for Item Level and stats. Item Level ranks the legion; Combat Power is shown but not ranked.
  • WoW Forever: the character panel (press C), for level, class and stats.
  • Monsters & Memories: the character window on its Inventory tab, for level, race, class, stats and resists.

Officers can upload for a member with the target option. /upload does not add anyone to the roster on its own: the member has to be on it already, or hold the member role.

Good to know

  • On Free a guild can have 30 active members, and Pro holds up to 300 active members per guild, then +200 for $5/month. Only members who have logged in on cogm.app or uploaded a character count. People who only pressed a signup button do not, and neither do archived members. When a guild is full, new people go on its waitlist and get in as slots open. See Member limit and waitlist.
  • If you imported a roster, a member who signs up with the same character name takes over their existing row instead of getting a second one.
  • How members are tracked across guilds and what archiving does: Member Identity.